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Author: Bruno Reference Number: AA-08328 Views: 318 Created: 2019-01-10 10:44 Last Updated: 2019-01-10 10:44 0 Rating/ Voters


Step 1: Go to Payables on the tree menuà Payables menu will appear on the screen.

User can change the Terms to be use (Vendors/Payables) under Setupà User Preferencesà Optionsà Terminology.

Step 2:  Go to Vendors à Add Vendor.

Step 3:  Fill in your Vendor Name.

User can create the Vendor name as Number as well (eg: 001 Shah & Co)

Step 4:  Click on each of the Ribbon to fill in the appropriate details for the vendor:


·      Fill in appropriate address and contact details for your vendor. This detail will be used and displayed in the report such as Order, and Invoices under Ship To address.


·       Fill in appropriate Expense Account for specific Vendor. This will allow system to auto post your transactions to the specific Expense Account.

·       Select Location. Refer to Inventory and Services guide to add Locations.

·       Select Currency. Refer to Setting Company guide to setup Currency.

·       Fill on the Early Payment Terms and default Payment Method. This can be changed later during the transaction if changes needed. System will calculate automatically for Early Payment Terms based on the date of Payment received.

·       Select appropriate setting for Vendor Forms.


·      Fill in appropriate Tax settings for the vendor. The default Tax Code and rate will be automatically selected during transactions.


·      Click on Open Inventory List… to add Inventory that is associated with the specific vendor.

·      Add Item to vendor and fill in appropriate information such as Vendor Item No and Price.

·      Tick if the vendor is Preferred Vendor for the item. You will be able to see the preferred vendor for item under Reports- Vendor Item List

·      During Transaction (eg:Order) you can tick to Only show items from current vendor to show only item that is associate with the vendor. Blue color item is a preferred Vendor and Black color item is a normal item for this vendor.


·     Year-to-Date Purchases and Last Year’s Purchases will be automatically populated by the system.

·     Click to Recalculate to recalculate the taxes.


·     Fill in the Memo (if any)

·      Select To-Do Date and tick on the Display in Daily Business Manager to make the memo available on Daily Business Manager to all user.


·     Tick on the appropriate setting for Import/Export function if the vendor is using Sage 50 as well.

·       Match the Item No to allow system to recognize the item code when importing/exporting the document into this system.

Additional Info:

·       Fill in appropriate Additional Information.

·      Tick on the Additional Info to show in transaction.

Historical Transactions:

·      Click on Invoices… to add history invoices/ outstanding Invoices for vendor.

·      Click on Payments… to add history payment to the reports and statements.

·      Click Record to Record transactions.

·      You would be able to knockoff the unpaid/ outstanding Invoices during the Payment creation.

Step 5:  Click on Close Save and Close to save vendor.

CREATE VENDOR MASTER FILE.docx 0.6 Mb Download File
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