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Advance Pay Processing
Author: Bruno Reference Number: AA-08137 Views: 47 Created: 2018-04-26 11:46 Last Updated: 2018-04-26 11:46 0 Rating/ Voters


Advance Pay Processing

Advance Pay processing is similar to Bonus Pay Processing.

One of the two basic methods

Step1:  Initialize Pay Period Method

Step2: New Pay Record Method is used.

 

A report ID is used for Advance Pay Parameters.

There is an additional step when using method (Step2) as Advance Pay affects Normal Pay.

Re-processing is required for the normal record to take into account the new Advance Pay.

 

 

Process Advance pay - before normal pay

This is the Initialize Pay Period Method with Advance Pay as record type.

 

To process advance pay before normal pay

Ø  Select Pay Processing > Process Pay. The Process Pay window appears.

Ø  Click on the Initialise button. The Pay Process Wizard window appears.

Ø  Set the Record type as Advance Pay.

Ø  Click on the Next button.

Ø  Set the Advance Pay Parameters*.

Ø  Click on the Save button.

Ø  Click on the Next button.

Ø  Select the employee records.

Ø  Click on the Confirm button. 

*To use previous Advance Pay parameters, click the Cancel button.

 

Process Advance pay - after normal pay

This is the New Pay Record Method with Advance Pay as the pay record type.

 

Process advance pay after normal pay

1)      Select Pay Processing > Pay Record. The Process Pay window appears. 

Ø  Click on the Next button.

Ø  Click on the New button.

Ø  Select the payment group and set the Record type as Advance Pay.

Ø  Click on the Next button.

 

2)      Set the Advance Pay Parameters

Ø  Click on the Save button.

Ø  Click on the Next button.

Ø  Select the employee records.

Ø  Click on the Confirm button.

Ø  Re-Process the selected employees’ Normal Pay records. 


Advance Pay Parameters

The Advance Pay parameters are options linked to identity code for reporting purposes.

 

Field                                     Description

Advance Report ID

A report ID serves two purpose (1) storing parameters (2) reporting payments made. Any change in the existing ID will result in previous data (for the report) being lost.

 

Description

Additional space for you to describe this advance pay

 

Computation tab 

 

Field                                       Description

Basic Rate

Required. Percentages expressed as whole numbers, e.g. 25 as 25%.

MVC

Optional. Monthly Variable component

NWC

Optional. National Wage Council

 

 

Changing Advance pay amounts

Advance pay is not inserted as a pay element, instead it has its own pay record type. 

 

To modify an advance pay record

Ø  Select Pay Processing > Pay Record. The Pay Record window.

Ø  Double click on an employee pay record. The Modify Pay Record window appears. 

Ø  On the Detail tab, advance pay amount is displayed in Basic Rate.

Ø  Make the change. 

Ø  Click on the Save button.

Ø  Click on the Recalculate button. 

Ø  Close the Modify Pay Record window.

Ø  Select the employee’s Normal Pay record and click on the Reprocess button.



Insert Overtime / Shift Pay into Advance Pay record

 

Overtime and Shift pay can be inserted into an Advance Pay record. Use the same checklists and instructions for inserting overtime and shift into Normal Pay. After inserting and recalculating Advance pay, reprocess the normal pay records for the affected employees.

 

 


Attachments
EPE Advance Pay Processing.pdf 0.4 Mb Download File
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