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How to key in the GST amount to enable the system can generate the correct GST Form 3 & GAF file. As informed by UBS HQ, if we key in direct from UBS Accounting, the figure will not flow to GAF file, must key in through Inventory & Billing module then only can generate the correct GAF file.
Author: Irene Mok Reference Number: AA-01610 Views: 6782 Created: 2015-03-11 11:08 Last Updated: 2015-06-16 13:12 0 Rating/ Voters

Entries made via Accounting system are normally journals which will not have item details that are required in the GAF report. (Image B)

It is advisable to enter all sales and purchases transactions via Billing system if you do not require Inventory management; or Inventory and Billing system if you require Inventory management so that all item details in the billing can be correctly shown in the GAF report.

Appended below (Image A) is a sample GAF report (Billing) for your reference and better understanding:

Image A:



Image B:


Rss Comments 12
  • [ Connie Wong]: Generate GAF 2015-06-17 12:18 #

    Good day. The example of expenses account is Accounting, Bank Intertest & Charges, Salary & wages all start from 9xxx/000.

  • [Li Zhen Yap]: Re: Generate GAF 2015-06-18 18:33#

    Dear Connie,

    Thank you for your enquiry.

    You may refer to enter it via Transaction File Maintenance and Sundry Expenses (Accounting) and Supplier Invoice (Billing).

    **
    1. Transaction File Maintenance: Kindly do follow our guideline at http://knowledge.sage.my/index.php?/article/AA-05617/0/Sage-UBS-Transaction-File-Maintenance.html
    2. Sundry Expenses: Accounting > 4.Transactions > 9.Payment > Add > Sundry Expenses.
    3. Supplier Invoice: Billing > 2. Transactions > 1. Supplier Invoice

  • [ Connie Wong]: Generate GAF 2015-06-17 10:01 #

    Good morning, I already finish my account April 2015 & May 2015 at accounting systems, so can i gerate to GAF? If not i start june 2015 account at Inventory billing, how about the expenses account, also key in at Inventory?

  • [Li Zhen Yap]: Re: Generate GAF 2015-06-17 10:57#

    Dear Connie,

    Thank you for your enquiry.

    As per the information provided above, there is a difference between Accounting GAF and Billing GAF.

    Our advice is enter transaction in Billing. As for the expenses, what kind of expenses would you like to enter?

    The GAF can be generated if you entered all the transactions based on our guideline for Transaction File Maintenance(Accounting) at
    http://knowledge.sage.my/index.php?/article/AA-05617/0/Sage-UBS-Transaction-File-Maintenance.html

  • [Phoenix]: Unable generated GAF file (SAGE UBS 2015) 2015-06-05 09:27 #

    Dear Li Zhen Yap,

    1. Which version are you using currently? 9.9.1.16
    2. Where do you enter your transaction currently?
    All transaction I enter on Accounting, which mean all sales & purchase I din not enter on billing and posting to accounting, I direct enter on accounting. Will affect generated GAF file?
    3. Do you mean you do not manage to generate GAF? What is show on your screen?
    Screen din show anything, just cant enter the ok. Normally generated GAF file : Periodic>Gst audit file>GAF Generator>File Not Found>Enter>Choose the period>Generate into directory choose where I want to save>File format text>click ok. But I cant click the ok button,just can click cancel.

    Thank You.

  • [Li Zhen Yap]: Re: Unable generated GAF file (SAGE UBS 2015) 2015-06-09 12:31#

    Dear Phoenix,

    Thank you for the information provided.

    Kindly do update to version 9.9.2.3 or above to resolve your current matters.

    For more information on the version 9.9.2.3, kindly do refer to the link below:

    http://knowledge.sage.my/index.php?/article/AA-06848

  • [ Lee]: Transactions not in GAF under category 'S' & 'P' 2015-06-05 09:16 #

    I have keyed in the transaction as per the guidelines in http://knowledge.sage.my/index.php?/article/AA-05617/0/Sage-UBS-Transaction-File-Maintenance.html using the accounting modules but it does not in the GAF under category 'S' & 'P'. My UBS version is 9.9.2.4. Kindly advise or help.

  • [Li Zhen Yap]: Re: Transactions not in GAF under category 'S' & 'P' 2015-06-09 18:25#

    Dear Lee,

    Thank you for your enquiry.

    Could you provide a print screen on the GAF that you have mentioned? You may attached the details by replying to the email we have sent.

  • [ Phoenix]: Unable generated GAF file (SAGE UBS 2015) 2015-06-04 16:34 #

    if we key in all transaction (sales,purchases) direct from UBS Accounting, the figure will not flow to GAF file. How can I generated GAF file but dun want use Inventory & billing.
    Can help me to solve this problem.
    Thanks.

  • [Li Zhen Yap]: Re: Unable generated GAF file (SAGE UBS 2015) 2015-06-04 18:27#

    Dear Phoenix,

    Thank you for your enquiry.

    Kindly do provide information for us to assist you better:

    1. Which version are you using currently?
    2. Where do you enter your transaction currently?
    3. Do you mean you do not manage to generate GAF? What is show on your screen?

    Hope the following could help.

    1. To check version: Kindly go to Help > About.
    2. If you would like to use Transaction File Maintenance (Accounting) and the GAF can be captured, kindly follow all the steps provided at the link:
    http://knowledge.sage.my/index.php?/article/AA-05617/0/Sage-UBS-Transaction-File-Maintenance.html
    3. To generate GAF, kindly go to 6. Periodic > 7. GST Audit File > 1. GAF Generator.

  • [Wong Chung Yuong ]: Sales and purchases via transaction journal 2015-05-29 12:26 #

    Is it sales and purchases via transaction batch entries be generated also for
    GST-03 and GAF. (v9.9.2.3 release notes-generate only from Accounting)

  • [Li Zhen Yap]: Re: Sales and purchases via transaction journal 2015-05-29 16:00#

    Dear Wong Chung Yuong,

    Thank you for your enquiry.

    The article above created on 03-11-2015 at 11:08 AM before the enhancement on Accounting. However, the transactions enter through Billing is definitely will be shown in GAF report.

    Kindly be informed enhancement on Accounting means the transactions enter at Transaction File Maintenance (Accounting) will be shown in GAF report as well when user follows the guideline from Sage via
    http://knowledge.sage.my/index.php?/article/AA-05617/0/Sage-UBS-Transaction-File-Maintenance.html

    GAF is available to check it from Version 9.9.2.3 released on 28th May 2015.

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