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The difference between Online and Offline of posting mode in Accounting Settings
Author: Gwen Ng Reference Number: AA-00767 Views: 6628 Created: 2014-05-05 10:30 Last Updated: 2014-05-06 15:19 100 Rating/ 1 Voters


The solution below is explaining the difference between Online and Offline of posting mode in Accounting Settings.


1. Online - Entries will be auto posted when saved.

    Note: It saves time but entries must be accurate and correct as posted entries can only be voided if mistakes are made. Important to check before saving the entry. 

2. Offline - Entries will remained open (un-posted) when saved.

    Note: Manual posting will be required. Editing of entries is allowed. Can check and verify entry before posting is carried out.

Rss Comments 4
  • [ Wong Chung Yuong]: Thanks 2015-06-09 14:19 #

    Thank you for your reply to my enquiry. Entering Supplier and Sales Invoice via Transaction File Maintenance instead of via Billing system save a lot of time and
    avoid unexpected mistakes. It is really a good news. (Previously all trainers at the training courses advised to use billing system for supplier and sales invoices).

  • [Li Zhen Yap]: Re: Thanks 2015-06-09 17:06#

    Dear Wong Chung Yuong.

    Thank you for your kind feedback.

    That training you have mentioned should be before the enhancement of Transaction File Maintenance(Accounting).

    FYI... Transaction File Maintenance is enhanced on 5th May 2015.

  • [ Wong Chung Yuong]: edit bills after posting 2015-06-05 12:54 #

    Bills listing (such as cash sales) does not show tax code and GL accounts number. It is very time consuming to check the bills one by one. It happened that
    after posting of bills to Accounting (posting done before the last one, and the bills still not yet printed) and check the GST report, there are mistakes in tax code and/or GL number.
    Is there any way to reverse or edit the bills posted?
    If all supplier's invoices and sales bills can be entered at Transaction File Maintenance, it will be much better and safe.

  • [Li Zhen Yap]: Re: edit bills after posting 2015-06-08 18:37#

    Dear Wong Chung Yuong,

    Thank you for your enquiry.

    Kindly be informed system do not allow to edit any posted bill. You may issue debit note/credit note to do the adjustment with a valid reason.

    Yes. You may enter Supplier and Sales Invoice via Transaction File Maintenance with the guidelines provided by Sage via the link below:

    http://knowledge.sage.my/index.php?/article/AA-05617/0/Sage-UBS-Transaction-File-Maintenance.html for more information.

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